It is the hosting clubs responsibility that's all.
Next year fix to ensure best possible venues for all GF's
VTCA Nominate best 3 grounds in each Comp by November 30. VTCA offer incentive to Clubs who host the GF - ie. waive fee for cricket balls for the following season in compensation for additional work required to host the GF(below criteria must be met by Hosting Club)
1. Present Wicket in good condition regardless of Weather- ability to cover wickets all week for duration of GF.
2. Operating Canteen for duration of matches
3. Operating Bar Facilities
4. Suitable Amenities for Umpires/Players
This way the Hosting Club can be held accountable for above 4 criteria's, the 2 clubs playing should be able to Rock up and Play, not have to worry about covering wickets mid week ect.. The VTCA can easily determine performance of hosting club. If the Hosting Club does a good job then obviously they are looked favorably for future seasons(can't be a cash incentive so that's why I suggest cricket balls which is an expense that can be related directly back to the game).
Incentive - At the moment what is the incentive for the Hosting Club? Surely Bar sales is not enough, it needs to be a true incentive so the club is motivated to present wicket and facilities as best as they can.
Nominating 3 clubs early and publishing it gives everyone visibility and knowledge. If 2 of those 3 clubs end up playing in the GF the game is played at the 3rd nominated Club.............